Tooth Buds Pediatric Dentistry

Privacy Policy

Privacy Policy & Notice of Privacy Practices

This Privacy Policy is designed to help you understand how Tooth Buds Pediatric Dentistry collects, uses, and safeguards your personal and health information. By using our website and our services, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information when you visit our website or use our services:

• Personal Information: We may collect personal information, such as your name, your child’s name, contact information (email address, phone number), and date of birth, to schedule appointments and provide pediatric dental care services.
• Health Information: To provide your child with the best possible dental care, we may collect medical and dental history, information about dental conditions, and treatment preferences.
• Usage Information: We may collect information about how you use our website, such as your browsing activity, pages visited, and the date and time of your visits.
• Appointment Reminders: We will collect your consent to send appointment reminders through email and text messages.

2. How We Use and Share Your Information

We use the information we collect for Treatment, Payment,and Healthcare Operations:

• Treatment & Scheduling: To schedule and manage dental appointments and provide your child with dental care

Payment & Billing: To bill and collect payment for the services we provide. We may share your information with your dental insurance company to obtain payment or verify coverage.

• Communication: To send you appointment reminders, updates, and important information regarding your child's dental care.
• Improving Our Services: To enhance the quality of our dental care services and improve our website.
• Legal and Regulatory Compliance: To comply with legal and regulatory obligations.

Sharing of Information: We do not sell, trade, or otherwise transfer your personal information to outside third parties. Your information is kept confidential within our dental practice and is only accessible to authorized personnel who need this information to perform their duties.

3. Mobile Information & Text Messaging

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Your Consent for Appointment Reminders: By providing your email address and phone number, you explicitly consent to receiving appointment reminders via email and text messages. You can opt out of these reminders at any time by contacting us or following the instructions provided in the reminders.

4. Children’s Online Privacy Protection Act (COPPA)

Our website and digital services are intended for use by parents and legal guardians. We do not knowingly collect personal information directly from children under the age of 13 through our website. If you are a parent or guardian and believe we have inadvertently collected information from your child online, please contact us immediately to have it removed.

5. Website Security & Contact Forms

We take the security of your personal information seriouslyand implement a variety of security measures to maintain the safety of your data. However, standard email and website contact forms are not encrypted or fully secure. Please do not submit highly sensitive health information, social security numbers, or financial details through our website’s "Contact Us" or appointment request forms.

6. Cookies and Third-Party Links

Our website may use cookies and other tracking technologies to improve your experience. You can set your browser to refuse cookies, but this may affect your experience on our website. Our website may also contain links to third-party websites. We are not responsible for the privacy practices or content of these websites and encourage you to review their privacy policies.

7. Your Privacy Rights Under HIPAA

Under federal law, you have specific rights regarding yourchild's Protected Health Information (PHI):

• Right to Inspect and Copy: You have the right to look at or get copies of your child's health information, with limited exceptions.
• Right to Amend: If you believe the health information is incorrect or incomplete, you may request that we amend the records.
• Right to an Accounting of Disclosures: You have the right to request a list of certain disclosures we have made of your health information outside of treatment, payment, or healthcare operations.
• Right to Request Restrictions: You can ask us not to use or share certain health information. If you pay for a service out-of-pocket in full, you can ask us not to share that information with your health insurer, and we will say "yes" unless a law requires us to share it.
• Right to Request Confidential Communications: You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
• Right to a Paper Copy: You can ask for a paper copy of this notice at any time.

8. Breach Notification

In the unlikely event of a breach of your unsecured protected health information, we are required by law to notify you immediately.

9. Questions, Changes, and Complaints

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.

If you believe your privacy rights have been violated, you can file a complaint with our Privacy Officer using the contact information below. You can also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

• Practice Name: Tooth Buds Pediatric Dentistry
• Privacy Officer: Sam Tover DMD (Owner and Dentist)
• Phone: (561)765-7004
• Email: Info@toothbudsfl.com‍
• Address: 8776 Lantana Rd Ste 104. Lake Worth, FL 33467